A brief introduction to Training Management System

Training Management System

In this article, you’ll learn what a Training Management System is, why it was made, and how it could help you change the way you run your training programmes.

Training management is the process of directing and organizing all of the organization’s back-end instructor-led training (ILT) and virtual instructor-led training (vILT) activities, such as scheduling, logistics, resource management, instructor engagement, team collaboration, cost tracking, budgeting, sales, and reporting.

When you search for “training management” or “training management system” online, the number of results can be overwhelming or even a little puzzling. Even though there are many ways to describe training management today, each training management system (TMS) is very different. Also, there are other learning technology systems, like the learning management system (LMS), that may look very similar. If you buy the wrong one because you thought it was the other, it could cost you money.

What is a Training Management System?

Training management systems (TMSs) or training management software is a relatively new concept. It’s made to help you organize how you deliver training and make your training business as profitable as possible.

In a nutshell, TMS is a streamlined version of what you already do every day.  

A Training Management System is meant to be the hub of all your training activities. It will let you manage every part of your business from the system and let you add all your favourite tools to the system. So, you can keep an eye on your whole training business without having to switch between a lot of different tools and systems.

A Training Management System is a way to make the back-office training processes for ILT and vILT more efficient and effective. It helps training organizations manage, track, and sell training in a more efficient way.

How does a Training Management System work?

Imagine if you could run your whole training business from one central place. In reality, this is very doable. Instead of putting together a patchwork system of programs to handle different tasks, a Training Management System offers a single solution that works for everything.

No longer will you have to manually enter the same information into multiple platforms over and over again. With training management software, you can schedule courses and presenters, track payments and business growth, and provide relevant marketing, all from a single point. If you only use one software, your data stays up-to-date and responds to changes in real-time. Also, automating manual processes like the ones above is easy and doesn’t cause any stress because everything is already connected and in sync.

You can use the time you save on administration to improve your training business. With a TMS at the center of your operations, you can gain valuable insights that give you an edge over your competitors. The result is an up-to-date, responsive, and productive business training provider.

Who can use a Training Management System?

A TMS can help organizations of all sizes, but each training organization has its own unique needs. Training administration software is mostly used by two types of audiences:

  1. Internal training refers to educating those who do not pay a fee to take a course, such as staff upskilling.
  2. External, commercial training – training people who pay to take a course

The most important practical difference between these two groups is that external/commercial training needs extra features that internal training operations may not. These extra features include:

  • Financial: Take payments and connect them to your accounting system
  • Website integration: Usually, your storefront is your e-commerce website.
  • Marketing tools: Social media, email marketing, and discounts are all tools
  • Business analytics: figure out a course’s costs, income, profit, and breakeven point
  • CRM: helps your sales team

Advantages of Training Management System

The world’s best training organizations are growing faster and more efficiently by putting a training management solution at the centre of what they do. 

A TMS is designed to save your training business both time and money. You should be able to get more done in the same amount of time and with the same amount of staff if you use a TMS. This is because you can give the TMS many of the boring and repetitive tasks to handle. A training management system will help you:

Save time

Say goodbye to a long list of things to do that includes invoices, emails, paper attendance sheets, and website content updates. You can use the time you save on daily tasks to generate new leads and business partnerships.

Hit sales targets

Choose a training management system that not only minimizes administration but also increases sales and helps reach goals.

Look for powerful marketing tools, easy-to-use sign-up forms, and features that help with SEO and CRO on your Look for powerful marketing tools, easy-to-use sign-up forms, and features that help with SEO and CRO on your website.

Customer satisfaction

Customers will notice a tremendous difference if you automate fundamental administrative duties.  Make sure your trainees are always up-to-date by telling them about changes to the course in real-time, sending them relevant emails, and turning your website into a useful course resource.

Be scalable

Team size doesn’t matter as long as you have a training management tool that can be scaled up. It can be hard to compete with other training organizations in your industry, especially if they are bigger than you. A TMS can help you level the playing field by streamlining your training delivery and improving the business side of your training provider business.

Spend less

You can get more done with the same number of people, so you won’t have to hire new people as often as you might have in the past. A Training Management System has the same features as a number of other systems that you may be paying for separately. This means that you can switch to one system to do most of your work and save money on your monthly software bills.

What is the best Training Management System?

The best Training Management System is one that meets the needs and goals of your organization and works well with the other important technologies you use. Even though there are a lot of systems in the corporate learning ecosystem today, you should look for a TMS that uses best practices in the industry and cares about the success of your organization.

Olive VLE Training Management System is known for its excellent software built and its user-friendly interface. Transform your training approach by managing your training programmes from a single-cloud-based platform. Reach us for any queries regarding the platform, 24/7.

Olive VLE - A single learning suite developed to tackle all your training challenges